Your business depends on technology every day. From email and file sharing to customer databases and online sales, technology keeps your company running. But when was the last time someone took a close look at all your IT systems to make sure they’re working properly?

Just like you get regular check-ups for your health, your business technology needs regular check-ups too. We call these IT audits – a complete review of all your technology to find problems before they become expensive disasters.

What Happens When You Skip IT Check-ups

Many business owners put off looking at their technology until something breaks. This reactive approach costs money and creates headaches. Here’s what often happens:

• Surprise breakdowns that shut down your business for hours or days
• Security gaps that hackers can use to steal your data
• Slow, outdated systems that waste your employees’ time
• Compliance violations that result in fines and legal trouble
• Lost customers who get frustrated with poor service caused by tech problems

The Real Cost of Outdated Technology

Old technology doesn’t just slow things down – it puts your entire business at risk. Consider these real impacts:

Higher operating costs: Outdated systems use more electricity, need more repairs, and require more staff time to operate. One client saved $2,400 per month just by upgrading their 8-year-old server.

Security vulnerabilities: Older systems often can’t run the latest security updates. This leaves your business exposed to cyberattacks that could cost thousands in downtime and data recovery.

Employee frustration: When computers are slow or programs crash frequently, your team can’t do their best work. This hurts productivity and employee satisfaction.

Customer service problems: When your systems are unreliable, customers experience delays, errors, and poor service. This damages your reputation and costs you sales.

Why Data Protection Matters More Than Ever

Your business handles sensitive information every day – customer credit cards, employee social security numbers, medical records, or confidential business data. One data breach can cost your business:

• Legal fees and fines from regulatory violations
• Notification costs to inform affected customers
• Credit monitoring services for affected individuals
• Lost business from damaged reputation
• Lawsuit settlements from affected parties

The average small business data breach costs $200,000. Many companies never recover from this financial hit.

How IT Audits Protect Your Business

Think of an IT audit as a thorough physical exam for your technology. We check every system, every security setting, and every process to find problems before they become emergencies.

What We Look For

Technology age and performance: We identify which systems are getting old and need replacement or upgrades. This helps you plan ahead instead of dealing with emergency replacements.

Security gaps: We test your defenses against hackers, check password policies, and make sure sensitive data is properly protected.

Backup systems: We verify that your data is being backed up correctly and can actually be restored if needed. Many businesses discover too late that their backups don’t work.

Compliance issues: We check that your technology meets industry requirements like HIPAA for healthcare or PCI for businesses that take credit cards.

User access controls: We make sure only the right people can access sensitive information and that former employees no longer have system access.

The RPM Computing Audit Process

Our IT audit process is designed to give you a complete picture of your technology without disrupting your daily operations:

Step 1: Understanding Your Business

We start by learning about your company – what you do, how you use technology, and what’s most important to keep your business running.

Step 2: Complete Technology Review

Our team examines every part of your IT infrastructure:

• Computers, servers, and network equipment
• Software applications and licenses
• Internet connections and phone systems
• Security tools and backup systems
• Mobile devices and remote access

Step 3: Security and Compliance Check

We test your defenses and verify that you’re meeting all required regulations for your industry.

Step 4: Clear, Actionable Report

You receive a detailed report in plain English that explains:

• What we found that’s working well
• What needs attention immediately
• What should be planned for the future
• Specific costs and timelines for improvements

Step 5: Strategic Action Plan

We provide a prioritized roadmap showing you exactly what to do first, what can wait, and how much each improvement will cost.

Real Results from Real Businesses

Manufacturing Company (45 employees): Our audit revealed their server was failing and their backup system hadn’t worked in six months. We helped them avoid a catastrophic data loss and saved them an estimated $75,000 in downtime costs.

Medical Practice (12 employees): We found HIPAA compliance gaps that could have resulted in $50,000+ in fines. Our recommendations helped them pass their next compliance review without issues.

Retail Business (25 employees): Our audit showed their point-of-sale system was vulnerable to credit card theft. Fixing these issues protected them from potential PCI fines and customer lawsuits.

When Should You Schedule an IT Audit?

You should have a professional IT audit at least once a year. However, schedule one sooner if:

• You haven’t had one in over 12 months
• You’ve grown your team by 25% or more
• You’ve moved locations or opened new offices
• You’ve experienced any security incidents
• You’re planning major business changes
• Your systems seem slower or less reliable
• You’re not sure if your technology meets industry requirements

Taking Action: Your Next Steps

Don’t wait for a technology emergency to review your IT infrastructure. The cost of prevention is always less than the cost of recovery.

Ready to protect your business with a comprehensive IT audit?

Contact RPM Computing today to schedule your technology check-up. We’ll help you identify risks, plan improvements, and ensure your technology supports your business goals instead of holding them back.

Our Human-Directed, AI-Accelerated approach means you get strategic guidance from experienced professionals, enhanced by the latest tools to deliver faster, more accurate results.

Schedule your IT audit today – your future business success depends on it.